When shipping items to your event, you typically have two options available to you: advanced warehouse and direct-to-show. What does each method involve? Read on for more details.
Advanced Warehouse – Show materials are shipped to the event a few weeks before it begins. Your items are stored at an off-site warehouse until show setup starts. Once set-up begins, a show contractor transports your items from the advanced warehouse site to the event.
- Direct-to-Show Shipping – Items are shipped directly to the show for a pre-scheduled delivery. This option is much riskier; you'll have to ensure your items are delivered on a specific date, within a very specific time frame. Show organizers typically charge more for direct-to-show deliveries as well.
Money-saving tip: If all of your materials are portable enough, ship the items directly to the hotel where you're staying. Hotels typically don't charge fees for receiving the items, and you'll eliminate warehousing and drayage expenses altogether!
Drayage? What's that? It's the cost of moving exhibit items from the shipping/receiving dock at the show to and from your booth space. The price of drayage is based on the size and weight of your trade show display, and it can be quite costly.